When to Order Flowers for a Special Event or Wedding

Flowers are an essential part of weddings, corporate galas, and special celebratory events. Fresh florals have the magic ability to transform events from ordinary to extraordinary. If you are planning an upcoming special occasion or a wedding, book your florist well in advance to ensure you get the best quality blooms. The floral design experts at Griffin’s Floral provide a timeline of when to order flowers as well as the many different ways flowers are used to enhance the event space.  

Table Arrangement

Table Arrangement

Timeline for Ordering Flowers 

When thinking about the flowers you want for your wedding or a special occasion event, settling on a particular color theme or floral palette can be overwhelming. Avoid stress and confusion by visiting with your florist early on in the planning process. They will help you actualize your vision, provide clarity on design choices, and guide you to the season’s freshest blooms that will be available to you. Florists are essential for times like these – it’s what they do! Trust your florist to create a magical floral experience that brings your event to life. The below guide is a good rule of thumb for when to book a consultation with your florist depending on the type of event you are planning. 

Special Event Bouquets: 2-4 weeks in advance

Corporate Event / Gala with a custom order:  3-4 months in advance

Wedding Flowers: 6-9 months in advance

There are many ways to use florals to create a magical space that sets the tone and theme you want. Below, you’ll find a list of popular floral decor typically used in events and weddings so you can start thinking about how to use them in your event.    

7 Ways to Use Flowers in Your Wedding

Bridal Bouquet – From cascading to crescent to simple or lavish,  your florist can help you find the perfect bouquet. The bridal bouquet should be an extension of your tastes and personality – and should complement your dress rather than eclipse it. 

Wedding ceremony with flower arch on the mountain

Ceremony Arch – A beautiful floral arch adds an elegant touch and makes for a gorgeous backdrop in wedding photos. You can keep the cost down by using mostly greenery with a few blooms that match your bouquet. Another option is a flower wall, which is another great backdrop for photos.

Men's Boutonniere

Flowers for the Wedding Party – Bouquets for the bridesmaids, corsages for family, and boutonnieres for the groom and groomsmen are common types of florals used in weddings.   

Welcome Arrangements – Welcome your guests to your event with a dramatic floral arrangement that lets them know they are part of something truly special. 

Centerpieces – Fresh floral centerpieces enhance the tables where guests sit and are always a great talking point prompting easy conversation. Just make sure the flowers are not placed in a way that blocks the view of other people making it difficult to converse.   

Hanging Centerpieces – To clear up table space, opt for hanging floral centerpieces instead. Elegant and unique, hanging bouquets are a lovely sight. 

White 3 tiered cake with real red and pink flowers

Image from marthastewart.com

Wedding Cake Flowers – Adorn your white cake with gorgeous, bright blooms for a pop of color and elegance. Your florist can help you choose flowers that are edible, too.

To ensure your special event will have the best, brightest, and most fragrant blooms, talk to your florist well in advance. This will give them plenty of time or order any special request florals as well as guide you to an array of gorgeous flowers that will be at the height of the season during your event.